Your workforce, on autopilot.
The foundations you trust — GPS-verified time, patrols, and incidents — now with AI agents on top that turn every record into a clear daily briefing. One command center, no more chasing. Complete adds shift-end automation, scheduling, and payroll.
Free for up to 5 employees · 30–40% less than legacy platforms
NewStartup program · from $8/employeeWhat is InstaNotified?
InstaNotified is workforce operations software for security, cleaning, healthcare, construction and hospitality teams. It verifies GPS-based time, runs patrols and incident reports, covers call-outs, and uses AI to turn every record into a daily briefing. Core starts at $6 per active employee per month; Complete at $11 adds scheduling and payroll.
Last updated 2026-07-20
The NYC security guard wage law changes what you pay and what you must prove. Wage tiers by seniority and armed status, a signed notice from every guard, and six years of records. Our Compliance advisor tracks it against your own data.
Measured across customer deployments
Transparent pricing. Only pay for active employees.
From $6 per active employee a month. Employees with no activity in the billing period cost nothing.
Startup: every Complete feature for $8/active employee/mo
$59/month minimum. For new accounts with up to 10 active employees. As you grow past that, we move you to Complete.
Core
PLAN-01Core operations with AI Handoff, GPS, incidents, and AI copilot. Only pay for active employees.
$59/month minimum
- AI Handoff
- AI Supervisor & Chat
- Mobile App (iOS & Android)
- Real-time GPS Tracking
- Issues & Incident Reporting
- Touring & Patrol Tracking
Complete
PLAN-02AI Handoff plus AI Scheduling, payroll, wage law compliance, and all Core features. Only pay for active employees.
$109/month minimum
- Scheduling & Shift Management
- AI Schedule Optimizer
- Payroll & Invoicing
- Wage Law Compliance Advisor
Every moving part of your operation, in one system
GPS verification, patrols, incidents, communications, and AI handoffs stop living in separate tools and spreadsheets. Complete adds scheduling, employee scorecards, and payroll in the same operating system.
Every employee gets a supervisor that never sleeps
The employee app for iOS and Android is included with every plan — your team uses their own phones. Behind it sits an AI supervisor that handles late arrivals, post orders, incidents, and call-outs the moment they come up, then briefs the right human.
24/7 AI supervision
Continuous monitoring with proactive alerts and recommendations.
Voice incident reporting
Employees report by voice; the AI transcribes and files the report.
Call-out workflows
Automated coverage searches the moment someone can't make a shift.
AI report building
Ask for a report in plain language, get a dashboard back.
Every checkpoint verified. Zero new hardware.
Reuse the NFC tags and QR codes you already have — no proprietary hardware, no per-tag fees. Build custom inspection routes, verify each scan with GPS, and watch compliance update in real time.
Bring your own hardware
Any standard NFC tag or QR code works out of the box.
Route builder
Custom inspection routes with checkpoints and time windows.
Scan & report
Require a report to be completed when a checkpoint is scanned.
Real-time tracking
Live patrol progress with alerts for missed checkpoints.
Compliance reports
Completion times and compliance metrics, ready for audits.
Reports your clients get before they ask
Structured incident reporting with voice capture, a powerful report builder, and automated delivery — so clients always have the visibility they're paying for.
Incident report forms
Type, severity, location, narrative, photos — filed from the app in seconds.
Report via chat or call
Guards report by chatting or calling the AI Supervisor — it handles the rest.
Report builder
Custom reports with filters, date ranges, and grouping. Export or share by link.
Scheduled delivery
Daily, weekly, or monthly reports emailed to clients and managers automatically.
Custom forms
Post orders, activity logs, equipment checks — build a form for any workflow.
Every operation ends with the right briefing
AI Handoff turns incidents, patrols, forms, call-outs, attendance, and logbook activity into a concise brief for the next employee, an operational review for managers, and a polished update for clients.
Shift or daily cadence
Run daily on Core or Complete, or automatically after each scheduled shift with Complete shift management.
One event, three perspectives
Employee, manager, and client summaries use the same evidence with the right level of detail.
Delivered and auditable
Send by email or SMS, with push and in-app delivery for employee-linked recipients, then review the history.
What the next team needs
- 18:42
East entrance lighting
Incident report linked to Site 04. Temporary lighting is in place; facilities follow-up remains open.
- 21:10
Patrol route complete
All 12 checkpoints verified. No exceptions recorded on the final round.
Employee, manager, and client versions are prepared for each recipient.
Email · SMS · AppThe schedule solves itself
Complete adds intelligent scheduling agents that monitor coverage and recommend qualified replacements. They solve the scheduling problems that used to eat your evenings — without implying scheduling is part of Core.
Auto-balanced schedules
Workload and availability analyzed to build fair schedules automatically.
Smart shift coverage
Best-qualified candidates for open shifts, ranked by location and skills.
Data-informed planning
Historical patterns and performance feed every schedule recommendation.
Questions, answered
What is InstaNotified?
InstaNotified is an AI-powered workforce operations platform built by CareMinder Inc. It connects tours, incidents, location verification, communications, AI handoffs, scheduling, and payroll for field service industries including security, cleaning, healthcare, construction, and hospitality. Core includes AI Handoff and day-to-day field operations; Complete adds scheduling and payroll.
How does InstaNotified's AI scheduling work?
Available on the Complete plan, InstaNotified's AI scheduling engine analyzes employee availability, qualifications, location, and historical patterns to generate optimized schedules. When an employee calls out, AI identifies qualified replacements based on proximity, skill match, and fairness scoring.
What is AI Handoff?
AI Handoff turns recorded operational activity into audience-specific briefings. Employees receive a concise handoff, managers receive operational follow-up, and clients receive a polished service update. Daily handoffs are included on Core and Complete; automatic end-of-shift handoffs use Complete shift management.
How much does InstaNotified cost?
InstaNotified is priced per active employee. Core: $6/active employee/month ($5 with annual commitment) — includes GPS tracking, incidents, AI copilot, and all core features with a $59/month minimum. Startup: $8/active employee/month ($7 annual) with every Complete feature and a $59/month minimum, for new accounts with up to 10 employees. Complete: $11/active employee/month ($10 with annual commitment) — everything in Core plus scheduling and payroll with a $109/month minimum. Only employees who have activity during a billing period are charged—inactive employees are free. Each active employee's fee includes pooled SMS, voice minutes, AI voice minutes, and AI requests. Annual plans are billed monthly at the discounted rate with a 12-month commitment. A free tier is available for up to 5 employees.
What industries does InstaNotified serve?
InstaNotified serves any industry with mobile or field-based workforces. Primary verticals include security guard companies (tour tracking, issue reporting), commercial cleaning firms (crew scheduling, property visit verification), healthcare staffing (caregiver scheduling, compliance), construction (crew management, job site tracking), and hospitality (event staffing, issue reporting).
Does InstaNotified have a mobile app for employees?
Yes. InstaNotified includes a free mobile app for iOS and Android at no additional cost. Employees use their own phones—no special devices required. Through the app, employees can view schedules, report incidents via voice (AI auto-transcribes), chat with an AI assistant, confirm shifts, scan NFC/QR checkpoints during patrols, and receive real-time notifications.
How does InstaNotified compare to TrackTik, WinTeam, and other workforce software?
InstaNotified charges only for active employees rather than total headcount. For example, TrackTik lists $18 per employee per month for everyone on the roster (last verified 2026-04-08), against $6 on Core or $11 on Complete per active employee. Core includes AI Handoff, the AI assistant, and intelligent reporting; Complete adds AI scheduling and payroll. Competitor prices change, so each comparison page shows when it was last verified.
Put your operation
on autopilot.
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